What are Subject Data fields?

Subject Data fields are special fields that allow you to enter and save subject identifying information. Things like, Name, Address, Email, Groups, Grade, (and more!) are all identifying information that you can enter into your Subject for Blueprint to automatically map and reference throughout your workflow.
 

How do I see Subject Data in a Job?

You can view your Subject Data by opening a Job in Blueprint and selecting a Subject from the list on the left side of the screen. The subject you select will have their information populate in the middle of the app:

What data fields are available to use?

You can use as little or as many of the data fields as needed per Job. The more data you're able to enter, the more functionality and flexibility Blueprint has with your workflow!

Below is a key for all subject data fields available in Blueprint. If you're importing your Subject Data into Blueprint, you'll want to make sure your data file contains the relevant headers for your data to automatically map to the correct fields.

Personal Information: 

  • First Name: Use this field to capture the subject's first name. (Use firstname, fname, or first as the column header on the data file to auto-map)
  • Last Name: Use this field to capture the subject's last name. (Use lastname, lname, or last as the column header on the data file to auto-map)
  • Online Code: Use this field to view/set a Subject's Online Code. The Online Code can only be set by the studio if manually set Online Codes is checked under Job Settings. Use the button on the right of the text box to automatically generate a guaranteed unique code (Use Online Code as the column header on the data file to auto-map)
  • Subject ID: Use the Subject ID field to capture or input an alphanumeric identifier. The most common use for this field is a Student or Work ID. (Use Subject ID as the column header on the data file to auto-map)
  • Reference Number: This is for additional information for reference as needed. (Use reference number or refID as the column header on the data file to auto-map)
  • Type: Use this field to specify the type of Subject. (Use type or subject type as the column header on the data file to auto-map). The available selections are:
  1. Subject (default)
  2. Student
  3. Teacher
  4. Teacher Assistant
  5. Faculty
  6. Staff
  7. Principal
  8. Vice Principal
  9. Assistant Principal
  10. Superintendent
  11. Pastor
  12. Player
  13. Coach
  14. Coach Assistant
  15. Team Assistant
  16. Event Lead
  17. Event Assistant
  • Title: Use this field to enter a title for the Subject. (Use title or subject title as the column header on the data file to auto-map). The available selections are:
  1. None (default)
  2. Mr.
  3. Ms.
  4. Mrs.
  5. Miss.
  6. Dr.

Group:

  • Groups: Use this field to assign the current subject to any groups you've already created in your Job. (Use group or groups as the column header on the data file to auto-map. During a data import, you can have multiple groups pointed to this field)

Address Information:

  • Address Line 1: Street address for the subject. This address will only populate in full order entry. (Use address, address 1, street address, Street address1, Street, or Street1 as the column header on the data file to auto-map)
  • Address Line 2: Secondary street address of the subject. (Use address 2, Street address2, or Street2 as the column header on the data file to auto-map)
  • City: The city where the subject resides. (Use City as the column header on the data file to auto-map)
  • State: The state where the subject resides. (Use State as the column header on the data file to auto-map)
  • Zip: The zip/postal code where the subject resides. (Use Zip, Zipcode, Zip/PostalCode, or PostalCode as the column header on the data file to auto-map)
  • Country: The country the subject resides. (Use Country as the column header on the data file to auto-map)

Contact Information:

  • Phone 1: The subject's phone number. (Use phone, phonenumber, phone#, phonenumbers, or phone as the column header on the data file to auto-map)
  • Phone 2: The subject's secondary phone number. (Use phone 2 as the column header on the data file to auto-map)
  • Email: The email address from the data file. (Use email, emails, emailaddress, or emailaddresses as the column header on the data file to auto-map)
  • Mother: Use this field to enter the Mother's name of the subject from the data file.
  • Father: Use this field to enter the Father's name of the subject from the data file. 

School Information:

  • Organization: Use this field to enter the school/organization the subject is affiliated with. (Use organization, school, or schoolname as the column header on the data file to auto-map)
  • Year: Use this field to enter a graduation year for the student. (Use year as the column header on the data file to auto-map)
  • Grade: Use this field to enter the student's grade level. (Use grade as the column header on the data file to auto-map)
  • Teacher: Use this field to enter the name of the teacher from the data file. (Use teacher as the column header on the data file to auto-map)
  • Homeroom: Use this field to enter the subject's homeroom number/class. (Use Homeroom as the column header on the data file to auto-map)

Sports:

  • Jersey Number: Use this field to enter a Jersey Number for a subject. (Use Jersey, Jersey number, Jersey#, or JerseyNo as the column header on the data file to auto-map)

Custom:

  • Personalization: Use this field to enter custom personalization for the subject. (Use personalization as the column header on the data file to auto-map)
  • Custom Fields: These are custom fields on the data field that you use to bring in data. (Use custom1, customdata1, custom2, customdata2, custom3, or customdata3 as the column header on the data file to auto-map)

Photo Session:

  • Photo Session Date: Use this field to set when the Subject had their pictures taken. (Use photosessiondate as the column header on the data file to auto-map)
  • Photo Session Date Format: This is the format of the date for the photo session. The date formatting options are: 
  1. MM/DD/YYYY
  2. MM/DD/YY
  3. DD/MM/YYYY
  4. DD/MM/YY
  5. YYYYMMDD
  6. DDMMYYYY
  7. MMDDYYYY
  8. MMDDYY
  9. DDMMYY 

Expiration:

  • Expiration Date: This is the format for the expiration date of the subject. (Use expirationdate as the column header on the data file to auto-map)
  • Expiration Date Format:  This is format for the expiration date. The date formatting options are:
  1. MM/DD/YYYY
  2. MM/DD/YY
  3. DD/MM/YYYY
  4. DD/MM/YY
  5. YYYYMMDD
  6. DDMMYYYY
  7. MMDDYYYY
  8. MMDDYY
  9. DDMMYY

Notes:

Notes: This will pull in any notes on the data file from the subject. (Use notes as the column header on the data file to auto-map)

 

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